Privacy Notice

​​This Privacy Notice explains how your personal data is processed in connection with the use of this website and the provided functionalities, such as the menu for ordering information, a blog, and search functions (hereinafter collectively referred to as the “Website”).

This Website uses SSL or TLS encryption for security and to protect the transmission of personal data and other confidential content (e.g. orders or inquiries submitted to the data controller). You can recognize an encrypted connection by the string “https://” and the lock symbol in your browser line.

1. Data Controller and Data Protection Officer

This Website is operated by IU Internationale Hochschule GmbH, Juri-Gagarin-Ring 152, 99084 Erfurt (“IU”). IU is the data controller for the processing of your personal data.  IU has appointed Dr. Annette Demmel, SPB DPO Services GmbH, Unter den Linden 21, 10117 Berlin as its data protection officer. You can contact IU either in writing or per email at datenschutz@iu.org.

2. Data Collection When Visiting the Website

​When using our Website for informational purposes only, i.e. if you do not register or otherwise transmit information to us, we only collect data that your browser transmits to our server (so-called “Server Log Files”). When you access our Website, we collect the following data, which is technically necessary in order to display the Website for you:

The processing takes place in accordance with Art.6(1)(b) of the General Data Protection Regulation (“GDPR”) on the basis of your use of our Website and our interest in improving the stability and functionality of our Website in accordance with Art.6(1)(f) GDPR.

We process your data in order to provide you with a functional website, retain the data for the duration specified by IU for this purpose and delete your data thereafter. Only employees of IU who are responsible for maintaining the Website receive access to your personal data. We use third-party services on our Website. Further information about these services and the related data processing is found in this Privacy Policy or the cookie settings.

3. Cookies

Depending on your browser settings and whether you have given us your consent, cookies may be used when you visit this Website in order to extend the functionality of the Website and make it more convenient for you to use. Cookies are small text files that are stored on your computer. Most of the cookies used by IU are deleted from your hard drive at the end of the browser session (“Session Cookies”). In addition, IU uses so-called permanent cookies (“Persistent Cookies”), which remain on your device in order to recognize you the next time you visit the Website. If cookies are used, they collect and process to an individual extent certain user information such as browser and location data, IP address values and as described in the Server Log Files. Persistent cookies are automatically deleted after a specified period of time, which may differ depending on the cookie. An overview of the cookies used and the duration of the respective cookie storage can be found in the cookie settings in our Cookie Consent Tool

If personal data is also processed through individual cookies used by us, the processing takes place in accordance with Art. 6(1)(f) GDPR on the basis of our legitimate interest in improving the stability and functionality of our Website (so-called “Necessary Cookies”) or in accordance with Art. 6(1)(a) GDPR on the basis of your consent for all other cookies (marketing and analysis cookies).

Please note that you can configure your browser in such a way that you are informed about the use of cookies and can decide individually whether to accept or to refuse to accept them in certain cases or in general. Each browser differs in the way it manages cookie settings. Cookie settings are described in the help menu of each browser, which explains how you can change your cookie settings. Please note that if you do not accept cookies, the functionality of our Website may be limited.

4. Cookie Consent Tool

​This website uses a so-called Cookie Consent Tool of Usercentrics GmbH, Rosental 4, 80331 Munich, Germany (the “Cookie Consent Tool”) to obtain consent to the use of cookies and cookie-based applications that require consent.
By integrating a corresponding JavaScript code, users are shown a banner when they access our Website, in which consent for certain cookies and/or cookie-based applications can be given by ticking the appropriate box. The Cookie Consent Tool blocks the use of all cookies requiring consent until the respective user grants the corresponding consent by ticking the appropriate box. This ensures that cookies of this type are only placed on the user’s device if consent has been granted. In order for the Cookie Consent Tool to be able to clearly assign page views to individual users and to an individual record, log, and store the consent settings chosen by the user for session duration, certain user information, as described in the Server Log Files and including the IP address, is collected by the Cookie Consent Tool when our Website is accessed, transmitted to servers of the Cookie Consent Tool and stored there. For further details, please refer to the information provided in each case in the Cookie Consent Tool. The data processing carried out by the Cookie Consent Tool takes place in accordance with Art. 6(1)(f) GDPR on the basis of our legitimate interest in a legally compliant, user-specific, and user-friendly consent management for cookies and thus our legitimate interest in our Website being lawfully designed. We have concluded a data processing agreement with Usercentrics GmbH, which obligates Usercentrics GmbH to protect the data of visitors to our Website and to refrain from disclosing such data to third parties.

We process your data for this purpose for the duration of your session and delete your data thereafter unless you have given your consent to the use of cookies, in which case we process your data for the duration specified for each cookie. 

For further information on the use of data by Usercentrics GmbH, please refer to Usercentrics’ Privacy Policy at https://usercentrics.com/privacy-policy/.

5. Contact (e.g. by email)

If you contact us by email, we process your email address. If you also provide us with your name and other personal data, we also process this data. The legal basis for this processing is Art. 6(1)(b) GDPR. We process your data in order to respond to your inquiry. Your personal data will be retained in each case for the period determined by IU in order to perform the task and will be deleted thereafter. Only employees of IU who are responsible for responding to contact requests will receive access to your personal data.  Except for the transfers of usage data to the USA described in connection with Google Analytics, IU will not transfer your personal data to a third country outside the EU. Any other transfer will only take place if IU is required to do so by law or by public authorities or if the transfer is necessary in the context of your use of the Website.

6. Applications for Advertised Jobs

I. Categories of data, the purpose of processing, legal basis, recipients, and retention period for data in your application
If you apply for an advertised job, we process the following categories of personal data, in particular:

If you apply for a job, we use the so-called double opt-in procedure, i.e. you will receive an email with which you must confirm that you are the email address owner. Please note that this is purely a precautionary measure and that sending a confirmation email to you has no legal effect. The legal basis for this processing is the submission of your application to us in accordance with Art. 6(1)(b) GDPR.

IU uses various IT service providers to assist us in providing our career websites that you can use to submit a job application. Employees of such service providers, especially of those who provide the portals we use and through which you have uploaded your application to us, may receive access to your personal data for troubleshooting purposes in individual cases. Your application data that you upload via our application portal is hosted in the EU. We have concluded a data processing agreement with our service providers for this purpose in accordance with Art. 28 GDPR. In this context, it is also possible that employees of the service provider who are responsible for technical support may receive access to your personal data from outside the EU. In this case, we have incorporated the EU standard contractual clauses into the data processing agreement. In addition, employees of service providers providing advice, such as law firms, who are legally bound to secrecy, may receive access to your personal data.

If we offer you a permanent position at IU, we will process your personal data as described in the privacy notice for employees. If we are unfortunately unable to consider your application further, we will process your data for a period of six (6) months from the date of sending the rejection letter and delete your data thereafter.

6.1 Talent Pool for Job Applicants

​If you would like your application documents to also be considered for other suitable job vacancies, you can give us your consent in accordance with Art. 6(1)(a) GDPR to include your documents in our talent pool. We will then process your application documents for a period of 6 months. If you would like your application documents to be kept in the talent pool beyond this period, we will ask you for your consent again before the aforementioned period expires. If you do not give us any further consent or if you withdraw your previous consent, we will delete your application documents within two weeks of receiving your withdrawal. Only employees of IU who are responsible for processing applications receive access to the application data stored in the talent pool. IU uses a software solution of Workday, Inc. to store your application data. Your data is hosted in a data center in the European Union.

6.2 Login for Job Applicants

​If you apply for a job with us, you can create a user profile on our Workday platform. For this purpose, we process your personal data, such as your full name, your self-selected password, your email address, your contact details (such as address and telephone number), together with the information contained in your application – as described above under Applications for Advertised Jobs.

The legal basis for this processing is a user relationship concluded with you in accordance with Art. 6(1)(b) GDPR. We will retain your personal data for the duration of the application process. If your application process is completed, for whatever reason, your personal data (i.e. your user profile) will be retained by us for a period of six months and then deleted, unless you continue to use your access for other applications.

In order to provide this platform, we have engaged Workday Inc., 6110 Stoneridge Mall Road, CA 94588 Pleasanton (“Workday”). Your personal data is hosted in a data center located in the European Union. However, in exceptional circumstances, employees of Workday, Inc. may receive access to your personal data for troubleshooting, support and maintenance purposes. For this reason, we have entered into a data processing agreement with Workday, which incorporates the EU standard contractual clauses. You have the right to obtain a copy of the EU standard contractual clauses. If you wish to exercise this right, please contact us at datenschutz@iu.org.

7. Web Analysis Services

​Our website uses analysis services in order to collect information about our website, provided you have consented to the setting of the corresponding cookies. The data obtained with the help of these analysis services, such as the location of the visitors or their length of stay on our website, gives us information about visitor behaviour on our website. With the help of this data, we can not only eliminate website issues, but also improve the efficiency of our website. Further information on the analysis services used on our website can be found below. For information on the processing of personal data by the cookies set for this purpose, such as the storage duration of the cookies, please refer to our cookie settings.​

7.1 Google Analytics

​We use Google Analytics to get an overview of the behaviour of website visitors, and gain insights regarding our digital marketing efforts. Google Analytics allows us to collect and evaluate the data specifically relevant to IU, for example how far down a webpage was scrolled, which button was clicked, etc. Google Analytics also helps us, for example, understand user demographic characteristics such as age, gender and interests, geographic characteristics such as language and location, as well as technical characteristics such as device type, browser and operating system. With the help of this data we can not only optimise our website, but can also recognise how the respective user sessions ended (e.g. simple website visit, request for information material, application for studies). Google Analytics also helps us recognise which webpage a user is accessing and via which channel the users come to our website from (e.g. via a paid or unpaid ad, a Google search, a Facebook post or direct access to the website). With the help of this information, IU can identify which marketing channels are working and which are not. Google Analytics also allows us to recognise user paths, i.e. where users are moving on our website, whether they are going back to the start page and how many users access our website. With the help of this information, we can, for example, recognise whether the jumping off of a large number of users is due to a technical defect in the website. The above data gives us a good overview of our website and how it is used. Even if we collect user data, we cannot draw any conclusions about your identity from this data, as we receive reports from Google Analytics that are based on aggregated data sets. 

Information on the provider, the cookies set, the legal basis for cookie collection, international data transfers and storage times of the cookies can be found in our cookie settings.

8. Google Tag Manager

​This website uses Google Tag Manager (“GTM”), a service provided by Google Ireland Ltd. (“Google”), with its registered office at Gordon House, Barrow Street, Dublin 4, Ireland. Through the use of GTM, tags such as code snippets or pixels are used on our own Website by means of a so-called container, which inserts a kind of placeholder into the source code and in which the tools that are to be used are stored without IU having to interfere with the source code of our Website. Using GTM, tools can be used on our own Website without having to include each of them in the source code. Instead, only the code of GTM has to be included, and then GTM can be used as a central place to launch or disable the desired tools.

GTM works on the Website when a defined user behavior triggers a tag (i.e. a pixel tag, web beacon, or html code) for the tool. GTM collects the relevant data for the built-in tool and forwards it to the tool. Information about the tools used on our Website that are loaded via GTM can be found here. In this context, not only are the data categories described for the respective tools transferred to the respective tool providers; Google Ireland Ltd. also receives information about your usage behavior on our Website. Since a large number of the tool providers are located in countries outside the EU, please refer to the description of the respective tools if you would like to receive information on the transfer mechanisms agreed with IU. IU has also entered into a data processing agreement with Google Ireland Ltd., which incorporates the EU standard contractual clauses. The main content of this agreement is available for review here: https://policies.google.com/privacy/frameworks?hl=de.

IU uses GTM to deploy not only statistical tools but also marketing tools. Accordingly, GTM is a statistics and marketing tool, and the use of GTM is based on your consent in accordance with Art. 6(1)(a) GDPR, which you may withdraw at any time with effect for the future by sending an email to datenschutz@iu.org.

9. Social Media

​Clicking on a link, such as to Facebook, Instagram, Twitter, YouTube, TikTok or LinkedIn, will take you to the respective websites of the different providers. Data processing on the respective website is governed by the privacy policy that applies there. IU has no influence on the data processing that takes place there.

10. Rights of Data Subject

​You can contact IU in writing or per email at datenschutz@iu.org in order to exercise the following rights:

You also have the right to lodge a complaint with a supervisory authority in connection with the processing of your personal data.

11. Why Do We Collect Your Personal Data?

​You may choose not to provide us with your personal data or choose to provide incomplete data. In such a case, for example, if you prevent the storage of a cookie, you may not be able to use all the functionalities of the Website. If you do not provide us with your personal data or only provide us with incomplete personal data in the context of an admission procedure or a job application, we may not be able to accept you as a student or offer you the opportunity to participate in a job application procedure.